What does a classification/indexing system aim to improve in document management?

What does a classification/indexing system aim to improve in document management?

• A. Security of sensitive information
• B. Optimization of storage space
• C. Efficiency in storage and retrieval of records
• D. Reduction of document creation time

Answer: (C)

A classification or indexing system is designed to enhance the efficiency in the storage and retrieval of records. By organizing documents into a structured format or categorizing them based on relevant criteria, users can easily locate and access the needed information without having to sift through unorganized or unrelated files. This systematic approach streamlines access, reduces the time spent searching for documents, and enhances overall productivity in document management. While security of sensitive information, optimization of storage space, and reduction of document creation time are important aspects of document management, they are not the primary focus of a classification or indexing system. Such a system primarily addresses the need for speed and efficiency in retrieving relevant documents, ensuring that information is readily available to users when needed.

A classification or indexing system is designed to enhance the efficiency in the storage and retrieval of records. By organizing documents into a structured format or categorizing them based on relevant criteria, users can easily locate and access the needed information without having to sift through unorganized or unrelated files. This systematic approach streamlines access, reduces the time spent searching for documents, and enhances overall productivity in document management.

While security of sensitive information, optimization of storage space, and reduction of document creation time are important aspects of document management, they are not the primary focus of a classification or indexing system. Such a system primarily addresses the need for speed and efficiency in retrieving relevant documents, ensuring that information is readily available to users when needed.